Looking for some solid Gmail Tricks To Try?
Gmail has been the most popular email service out there. But there are millions of us that don’t know many of its features.
Most of Gmail’s best features and productivity tips are placed under the cover and it would be awesome to get to know them.
Here are some Gmail tips and tricks that will help you save hours of emailing and also improve your email productivity skills.
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Best Gmail tips, tricks & secrets to get the most out of it in 2021Here are 10 Gmail tricks and tips to get the most out of it
- Use Gmail Offline
- Use Gmail Filters
- Try these keyboard shortcuts
- Send larger files with this Gmail trick
- Use multiple email ids from one interface
- Mass unsubscribe from mailing lists
- Snooze your emails using this Gmail trick
- How to increase undo time in Gmail
- Very Helpful Gmail Trick: Filter out all promotional emails from your Gmail
1) Gmail Trick #1: Use Gmail the offline style
Do you use Gmail at times when you are at a flight without Wi-Fi? There are times when we have sudden email sending tasks or checking an email when we are out of internet connection.
Here is a solution for it, download the Gmail offline chrome extension and voila!
You can now compose emails, read or reply emails even if you are offline. The emails thus composed will be automatically be synced and delivered to the destination the next time your laptop breaths a Wi-Fi connection.
2)Gmail Trick #2: Using filters to funnel out emails
Having a cluttered inbox is the worst thing ever and searching a specific email might be like searching a needle in a heap of hay.
Luckily, Gmail has introduced the search operators to search specific emails easily based on the sender, size, and stars we have allotted to them. Here are a few operators that are mainly used:
From: It extracts emails from a specific sender. From: Amy will extract all emails from Amy.
Size: Will extract all emails of a specific size.
We can further customize it by the operators larger: to search specific emails larger than the size you allot [Larger:10M will search all files larger than 10 MB]. For more Gmail operators refer here.
Recommended Reading » 50 Gmail Address Tricks That Work!
3) Gmail Trick #3: Use keyboard shortcuts to Gmail faster
Keyboard shortcuts always are a faster alternative for doing a task on computer.
For Gmail we have a whole array of keyboards shortcuts like R for reply, ctrl+ k for inserting a link, or ctrl + enter to send an email.
For more shortcuts to help you Gmail ninja style you can go here or install the chrome extension KeyRocket for Gmail add-on which teaches you on the go.
4) Gmail Trick #4: Send larger files through Google drive
Ever been frustrated sending emails larger than 500MB or 1GB. The solution to sending larger files by email is here thanks to Google drive.
All you have to do is choose the Google drive option in the compose mode of Gmail.
Now you have to either select an existing file from your drive or upload a fresh one and then insert it.
Your sent email will now contain the attachment as a link which can be used to download the file. You can send attachments up to 10GB via this trick.
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5) Gmail Trick #5: Generate multiple email usernames for a single email id
Yes, this Gmail trick is quite useful and is used to sort out emails that come from a particular sender who has a particular email id of yours.
If you don’t already know Gmail doesn’t identify periods [.] and plus sign [+] in usernames. So basically email usernames like email@example.com, firstname.lastname@example.org and email@example.com will point out to the same user id firstname.lastname@example.org.
This trick can be used for sites like Twitter where it does not allow multiple sign ups from a single email id.
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6) Gmail Trick #6: Mass unsubscribe from mailing lists
Over the time your email inbox gets filled with emails from a site you registered to, three years ago.
You might not want to revisit the but they haven’t stopped bothering you with promotional emails.
Believe me our inbox has become the best place for advertisement and many spammer ad networks access our email ids from nowhere and bother us with stupid insurance and car renting ads.
For this, Lifehacker has a tip that can be used to mass filter out ad networks and keep your inbox clean.
7) Gmail Trick #7: Add a snooze button to your emails
I know how much we hate the snooze button on an alarm clock.
But when it comes to email snoozing button can resurface your emails to the top layer at predefined times (no matter how many emails have arrived after the mail).
Try boomerang for both chrome and Firefox at 5$ per month or snooze extension for chrome (this is free).
8) Gmail Trick #8: How to increase undo time in Gmail
Gmail now provides the very useful and much asked for feature which is the ability to undo your sent emails.
This is beneficial because that shameless typos hide in plain sight only to appear out of thin air as soon as we hit the send button.
By default the undo send email gives you only 10 seconds before you can recall the email Gmail already sent.
So, to increase your undo time in Gmail, you need to login to your account, hit the gear icon on the top right of your Gmail inbox. Select General and then find the “undo send” option. Choose from the available timings of 5 seconds, 10 seconds, 20 seconds, or 30 seconds based on your convenience. Done.
You can also use this undo send feature on the Gmail app which is a very handy Gmail tip.
9) Gmail Trick for productivity #9: Filter out all promotional emails from Gmail
If you’re a content marketer, blogger or someone who subscribes to a ton of email newsletter, this gmail productivity tip has got your back covered.
Usually, whatever clutters your inbox, can be newsletters, promotional emails and other things contain an “unsubscribe button’.
None of the important emails like work emails, receipts and invoices will contain this option.
Hence, how would it be if we created a Gmail filter and send all those unwanted, unimportant emails to a separate folder?
Occasionally, sieve into that folder to check for occasional missed emails or catch up with newsletters when you have the time or bulk delete them at once.
Here’s how to do it:
Just set up an email rule to auto-archive (into a folder or label as Gmail calls it) any email with an “Unsubscribe” link.
Using this trick will only surface very important emails (usually the ones that matter) in your email, even in promotions folder.
Isn’t it one of the coolest gmail tricks for productivity!
What are your favorite Gmail tricks to get the most out of it?
Keeping an uncluttered email can is as essential as keeping a clean house. Here were the tips that I use to keep Gmail clean and effective.
I am sure there are lots of other Gmail hacks too.
Please comment your tips to use Gmail effectively.